All posts by Sue Bradley

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Documents Required for Personnel Tax Return

Personnel Tax Return Documents Required

Tax Assessment

Taxpayers are required to submit a tax return to SARS in order that SARS can calculate their tax liability based on the income they declare and the tax-deductible expenses they have incurred for a year of assessment. In some cases they may result in a refund to the taxpayer.

Period of Submission

The annual Tax Season is when you will be required to submit a return. For most taxpayers this runs from July to November every year.
Documents Required for Personnel Tax Return - tax refund
Tax Refund

Supporting  Documents

When completing your tax  return, we will require copies of the following list of  supporting documents. We will need to refer to some of the supporting documents listed below, while completing your return; however, we may also be required to  submit them to SARS. You must keep the originals safely in your possession for at least five years in case SARS needs access to them in future.
  • Your IRP5/IT3(a) certificate(s) which you will receive from your employer
  • Medical certificates as well as documents required for amounts claimed in addition to those covered by your medical aid.
  • Pension and retirement annuity certificates
  • Your banking details
  • Travel logbook (if you receive a travel allowance)
  • Tax certificates that you received in respect of investment income (IT3(b))
  • Completed confirmation of diagnosis of disability (ITR-DD), where applicable
  • Information relating to capital gain transactions, if applicable
  • The approved Voluntary Disclosure Programme (VDP) Agreement between yourself and SARS for years prior to 17 February 2010, where applicable
  • Financial statements, e.g. business income, where applicable
  • Any other documentation relating to income you received or deductions you want to claim.

Why you need an Accountant

Why you need an Accountant


One aspect of running a small business that few people give a lot of thought to is the way they deal with professional vendors such as bankers, lawyers, accountants and so on. Most entrepreneurs just dive right into their businesses without giving a second thought to how these professionals should be treated, what they can do for you and what they in turn look for in clients. With a little thought and effort, you can ensure that you get the most from these relationships.

Personal Relationships

Why you need an AccountantThe main thing to remember is that you need a personal relationship with each of these people. They have the ability-sometimes direct, sometimes indirect-to drastically influence the success of your business. Your goal should be to develop a long-term, personal relationship with each of them. If you do that, when you hit a bump in the road, they’ll be there to help you get over it.


As you become more experienced, you’ll find that your accountant and attorney will overlap a bit in their services and expertise That being said, here are a few examples of services your accountant should provide:

  • Help you decide what type of entity (such Close Corporation, Private Company or a NGO) and ownership structure to have when you first get started; your accountant should work with your attorney on this.
  • Design and set up your accounting system so that year-end financial reporting will be easier.
  • Ensure that you pay the correct types of taxes in the correct amounts.
  • Advise you on deductions and how to separate your personal and business expenses.
  • Advise and guide you through an audit if you ever have one.
  • Advise you on specific transactions, such as whether it’s better to lease or buy.
  • Compile your financial records for the past period.
  • Help you understand your financial statements. You should use your accountant’s expertise to help you analyze your financial statements so you can understand what he or she is telling you. If you neglect to do this, you won’t know as much as you should about how your company is doing.
Why you need an Accountant - reasons
Why you need an Accountant – reasons

You will also need an accountant if you have questions about what kinds of business expenses are deductible. Most of these rules and regulations are moving targets-they change frequently and often vary from state to state. A good accountant will always be on top of the changing laws and regulations and, more importantly, will know what applies to you.

It’s also important to ask your accountant’s advice before you take action. It’s almost always easier (and cheaper) to structure things properly upfront, as opposed to trying to fix something later